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Minutes

SVPORC BOARD MEETING

October 4, 2008

 Attending:   Z. G. Standing Bear (President), Deb Schneider (Secretary), Dick Cope (Lakes/Fishing), Sam Mathews (Welcome and SV Improvements), Georgia Curie (member) and Jill Cochran (non-voting Office Coordinator).  Absent:  Terry Harris (Vice President and Lakes/Fishing) and Chris Schwester (Treasurer).  Chris gave her written proxy vote to Sam Mathews. 

Call to order:  Zug Standing Bear called the meeting to order at 9:09 a.m.

Approval – Minutes for the September Board Meeting were approved.

Board Reports

        President’s Report

Zug reported that there were four problem areas related to the right of way for the new SV sign:  1) County officials “think” that it is on a utility right of way.  2)  The 11 acre parcel of land on the corner is owned by a firm in Texas . There was no answer when they were called.  3) Road and Bridge says that the sign must be over 6’ high at the bottom of the sign with certain kinds of poles that can snap if hit by a vehicle.  Also, if the total sign is over 7’ high we would need an engineer.  4) The maker of the sign needs to be licensed by Teller County .  It was suggested that we check into the requirements for putting the sign on private property just before the road.  If the requirements are simpler we could see if the Lazy K would allow SV to post the sign on their property.  Zug and Georgia will contact Ken (the sign manufacturer) and put the making of the sign on hold until the location is decided.

Vice President’s Report

Terry was absent.    

Treasurer’s Report

Sam reported that as of the July report from the Accountant, the SV account balance was $24,403.41 and the fishing account balance was $8,730.55.   

A mailing ballot has been sent to the membership for a vote on the 2009 Spring Valley Budget and an increase of the annual assessment dues to $87.  

Sam reported that at the next meeting we will discuss a working plan for the 2009 budget involving what is spent on each budget line item for a general tracking system.  We will also be looking at the fixed items to see if they are competitive.

 Secretary’s Report/Newsletter: 

Deb reported that the newsletter was mailed.  A newsletter is sent 3 times a year.  Additional newsletters can be sent if needed.    

Committee Reports

            Activities Committee Report:

Deb reported that the Oktoberfest will be next Saturday, October 11th, starting at 2:00 p.m.  Everyone should bring a covered German dish.  SV will provide the brats, sauerkraut, buns, water and sodas.  Activities will include apple bobbing, horse shoes and other games. 

The Volunteer Dinner will be on November 1st at 4:00 p.m.  It was agreed to have the volunteer dinner at the Circle H Smoke House in Woodland Park .  Certificates for the Volunteers were approved.  Frames for the certificates were approved not to exceed $50.  Georgia donated $35 toward the purchase of the frames.  It was also agreed that the certificates for the board members would not have frames.  Sam and Dick will make calls to the volunteers.

Welcome Committee Report:

Sam shared a new “Welcome Bag” that has been created.  It includes a welcome letter, Teller County utilities information, Emergency numbers, information on living with wildlife (bear and mountain lion), copy of the latest newsletter, Board of Directors information, two fishing passes and rules, high altitude information, SV Directory, and local business coupons.  

There are three new home owners since our last meeting.  They have all received a personal visit and a welcome bag. 

            Spring Valley Improvements Committee Report:

Sam reported that the two fundraisers generated donations of $855.00 to date.  The current improvements costs were $635.24, which leaves a remaining balance of $219.76.  To date the following improvements on the pavilion have been completed:  new ceiling fan installed (donated by Roni and Saun Gordon), saufets enclosed, exhaust fan on roof installed, serving windows on east side repaired, electrical problem repaired (nail through ground wire in east wall, new wire ran) and a new barn style door installed replacing the iron gates to improve winter conditions.  It was stated that the improvements were “awesome.”  The work was completed by Shaun and Roni Gordon and Wayne and Sam Mathews.  The next step will be to have John Schneider replace old screws and seal the roof to prevent further leaks.

Other Spring Valley Improvements: the new lake signs are in and a work day will be scheduled to put up the signs.   

The possibility of a gas heater for the pavilion was discussed.  Dick shared that it would cost $2,100 and would require a propane tank to be installed. 

The telephone poles holding up the bridge on the main lake should be good.  The deck may need to be repaired.  Shaun Gordon in an engineer living in SV and could be asked to look at the bridge and make recommendations.   

            Fishing Committee Report:

Dick shared the two options for the new fishing rules which were discussed.  Option 2, with minor changes to add the word “guests” and “General Fishing Rules,” was approved ( Georgia opposed).

The Boating rules were approved. 

The issue concerning financial consideration for the fishing patrol members that do not fish was discussed.  This issue was tabled until the next meeting.

Covenants Committee Report:

Terry was absent.  Zug and Sam will work together to get covenants for new residents. 

Architectural Committee Report:

Terry was absent.

Other Business:

Chris has prepared and mailed, to the SV members, a ballot to increase the annual assessment dues to $87.  This is only an addition of $1 per month.

Zug is researching the insurance for board members.

SV Sign and location and Fishing Signs:  See the Presidents report and SV Improvements Committee report.

Speeders are still a concern.  Board members have been telling speeders to slow down.  Dick talked to the Sheriff’s Deputy which resulted in them doing additional enforcement.   

Bill Bash addressed the board.  He thanked all Board Members for their work.  He expressed the following concerns:  meeting agendas and minutes should be shared with the members,  the Treasurer should be bonded and write checks, property owners should be with their guests when fishing, there should be more people on committees to help make decisions, the covenants should be enforced, and use of CD’s.

 Next Meeting Date:  November 8th at 9:00 a.m. at the SV Pavilion.

Meeting adjourned at 11:03 a.m.

2008 Annual Meeting Minutes

Meeting Minutes--May 2008

Meeting Minutes--April 2008

Meeting Minutes--January 2008

Meeting Minutes--September 2007

Meeting Minutes--Annual Meeting 2007

Meeting Minutes--July 2007

Meeting Minutes--June 2007